1. Introduction
Dream of Dance School is committed to protecting your privacy and security. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By engaging with Dream of Dance School through our website, registration forms, classes, or events, you agree to the collection and use of your information as described in this policy.
If you have any questions about this Privacy Policy or how we handle your personal data, please contact our Data Protection Officer at: info@dreamofdance.co.uk or 02084463900.
2. Data Collected
We may collect and process the following personal information:
**Student Information:**
– Personal details: name, date of birth, gender, contact information
– Emergency contact details and relevant medical/health information
– Dance experience level, progression records, and attendance history
– Photographs or videos for instructional or promotional purposes (with consent)
– Payment information and transaction history
**Additional Information for Specific Contexts:**
– Partner preferences and pairing information for ballroom and Latin classes
– Competition entry details and results
– Costume measurements and preferences
– Performance participation records
3. How We Use Your Information
We use your personal information for the following purposes:
**Primary Uses:**
– To process registrations, manage class enrollments, and administer your participation
– To ensure safe dance instruction, particularly regarding physical contact in partner dancing
– To communicate about class schedules, changes, cancellations, and school events
– To process payments and manage your account
– To provide appropriate support for students with special requirements
**Additional Ballroom-Specific Uses:**
– To facilitate dance partner matching and coordination
– To manage competition entries and event participation
– To organize social dance events and practice sessions
– To provide performance opportunities and showcase events
4. Marketing Communications
We will only send you marketing communications about related dance services, events, or offers with your explicit consent. You can opt out at any time.
5. Legal Basis for Processing
We process your personal data on the following legal bases:
– Contractual necessity: to provide the dance services you have registered for
– Legal obligations: for health and safety and safeguarding requirements
– Legitimate interests: for administrative purposes and service improvement
– Consent: for marketing communications and use of photographs/videos
6. Data Sharing and Disclosure
Dream of Dance School does not sell your personal data to third parties. We may share your information with:
**Essential Service Providers:**
– Payment processing companies (for transaction processing)
– Dance examination boards (if you choose to take examinations)
– Competition organizers (only with your explicit consent)
**Legal Requirements:**
– When required by law or to protect vital interests
– With relevant authorities for safeguarding purposes
7. Data Security
We implement appropriate technical and organizational measures to protect your personal data, including:
– Secure digital storage systems with access controls
– Encrypted transmission of sensitive data
– Secure physical storage for paper records in locked cabinets
– Limited access to personal information on a need-to-know basis
8. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, considering:
– Active enrollment period plus 3 years for administrative purposes
– Financial records retained for 7 years as required by law
– Medical/health information reviewed annually and deleted when no longer relevant
– Photography/video consent reviewed and renewed every 2 years
9. Your Data Rights
Under data protection law, you have the right to:
– Access the personal information we hold about you
– Request correction of inaccurate or incomplete information
– Request erasure of your personal data in certain circumstances
– Object to processing and request restriction of processing
– Data portability where applicable
– Withdraw consent at any time where processing is based on consent
10. Photography and Video Policy
Given the visual nature of dance instruction and performance:
– We will obtain specific consent for use of photographs/videos for promotional purposes
– You may specify preferences regarding photography (e.g., no social media sharing)
– We use discretion in partner dance photography respecting personal boundaries
11. Policy Updates
We regularly review and update this privacy policy. The current version is always available on our website or upon request.
12. Contact Information
For data protection inquiries, complaints, or to exercise your rights, contact:
**Data Protection Officer**
Joan Lee, Dream of Dance School
Email: info@dreamofdance.co.uk
Phone: 02084463900
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe we have not complied with data protection laws.
**Last Updated:** [01/10/2025]